Tanjungpinang
2 operational areas, including Kopiway HQ.
ERP & POS forMulti-Area
An integrated system connecting production, inventory, stock distribution, retail transactions, B2B sales, finance, and dozens of operational carts across multiple areas in the Riau Islands.
Kopiway · Multi-Area Operations
ClientKopiway.idF&B · Coffee Operations
RegionRiau IslandsTanjungpinang · Bintan · Batam · Karimun
Operating ModelCentral Production + Multi-AreaDistribution to outlets and operational carts
HighlightCentral ERP + POS per LocationRetail · Carts · B2B · Finance
About Kopiway
Kopiway runs a coffee chain operation with central production, retail sales, B2B channels, and more than 50 operational carts. Activities are spread across several areas in the Riau Islands, so production, stock distribution, transactions, and reporting need to follow a consistent data flow.
Bintan
1 operational area.
Batam
2 operational areas.
Karimun
1 operational area.
6Operational AreasAcross 4 regions
50+Operational CartsConnected to central system
40+System ModulesERP · POS · Supply Chain · Finance
Operational Challenges
As operational points grow, manual work makes production, stock distribution, cart transactions, and financial reports increasingly difficult to monitor as a single process.
01
Production Hard to Trace
Raw materials, roasting results, finished products, and yield need to be recorded as one production chain.
02
Cart Transactions Scattered
Dozens of sales points produce transactions that still need to enter the central system without manual recap.
03
Cross-Area Stock
Demand, distribution, and stock positions need to be visible from the same data source across all areas.
04
Finance from Many Channels
Retail, B2B, payroll, expenses, and settlement need to be summarized without manually merging many files.
The Solution We Built
Solunesia built a custom ERP as the operational hub and connected it with POS at various sales points. The system unifies production, inventory, purchasing, sales, finance, and reporting without forcing teams to change their entire way of working in the field.
Implementation Approach
One data source for activities spread across many locations.
Production and inventory are managed from the center, then stock distribution and transactions from outlets and carts are recorded back into the ERP. With this pattern, management can see operational activity without waiting for recaps from each point.
Core focusProduction, stock, transactions, B2B, and finance stay connected even when operations are spread out.
Production & Inventory Connected
Raw materials, recipes, production output, and stock use the same operational data.
POS per Operational Point
Outlets and carts use POS adapted per location and stay connected to the central ERP.
Retail & B2B Kept Separate
Wholesale sales have customer-specific pricing and receivable tracking without mixing with retail transactions.
Finance Follows Transactions
Expense, settlement, receivables, journals, and reports use transactions already in the system.
Production & Distribution
The operational flow starts from raw materials and production, then moves to stock distribution and sales at various points. Each stage stays recorded so product positions and production output are easier to trace.
01
Supplier & Raw Materials
Purchase orders and goods receipts update raw material stock.
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02
Production
Recipe/BOM, production run, yield, roasting, and packaging.
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03
Stock Distribution
Products are delivered based on area and operational point needs.
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04
Sales
Outlets, carts, and B2B return transaction data to the central system.
Tanjungpinang2 areas · including HQ
Bintan1 area
Batam2 areas
Karimun1 area
Operational Modules
More than 40 modules are grouped by work function so operations and management teams can more easily understand their roles within the system.
Inventory & Stock
- Stock master: raw materials and finished products.
- Stock opname: physical and system reconciliation.
- Internal request: stock requests between locations.
- Dispatch: distribution to outlets and carts.
Production
- Recipe / BOM: standard materials per product.
- Production run: material input and production output.
- Yield: conversion of materials to finished products.
- Packaging: production output for distribution.
Purchasing
- Purchase order: material ordering.
- Supplier master: supplier data.
- Goods receipt: receiving goods.
- Stock update: stock updated when goods arrive.
Sales
- POS: outlets and operational carts.
- Wholesale: special pricing for B2B customers.
- Online order: integrated sales channel.
- Shift: transaction and cash recap.
Finance
- Expense: daily operational costs.
- Settlement: sales reconciliation.
- Accounts receivable: B2B receivables.
- Journal & COA: transaction recording.
Reports
- Financial: P&L, Balance Sheet, Cash Flow.
- Sales: cashier and item performance.
- Inventory: stock position and movement.
- Operations: settlement and distribution.
POS & Sales
POS is used at outlets and operational carts with catalogs, pricing, and location settings that match. Transactions go directly to the central ERP so they don't need to be re-recapped.
Retail and B2B sales use different workflows but remain within the same system. Retail focuses on transactions per operational point, while wholesale handles customer pricing, receivables, and payment history.
01POS for outlets & 50+ operational carts
02Open/close shift & cash reconciliation
03Settlement per operational point
04Wholesale with customer-specific pricing
05Promo & vouchers
POS · Connected to Central ERP
Implementation Impact
After the system is in use, production, distribution, transactions, stock, and reporting can be read as a single operational chain even though work points are spread out.
✓
Production Easier to Trace
Raw materials, production runs, yield, and output are recorded through the same flow.
✓
Carts Stay Connected
Transactions from more than 50 carts enter the central ERP without manual recap per point.
✓
Multi-Area Stock More Visible
Demand, distribution, and stock opname use the same data source.
✓
More Structured Reporting
Retail, B2B, settlement, inventory, and finance can be summarized from the same system.
Share Your Current Process
Start from production, stock, distribution, outlets, sales points, and processes still done manually.
Map System Requirements
We help identify processes that need to be connected, automated, or simplified.
Define the Scope
Once requirements are clear, technical approach and implementation phases can be structured more effectively.